The only thing more ridiculous than this beach photo is the idea that a free website RFP template can change your life. So, we're not even suggesting that. But, our free website RFP template can definitely reduce the amount of suffering you will experience during a process that takes anywhere from 2-6 weeks. Probably worth considering! Keep reading for a link to access our template.
It's not really anybody's fault. Generally speaking, when the word "process" is being used to describe something it already sucks. The best we can do is hope to make it better by avoiding some of the common pitfalls like:
You get the idea, right? We've all encountered these issues. So, here's what we propose to do about it.
Start your RFP document with a summary that includes:
This is where things most often fall apart in RFPs. How do you know how much detail to include? Here is a helpful checklist:
In order to make the whole thing go smoothly for all involved, be clear about what you expect and when.
Here’s what a solid RFP process looks like:
You may want to make this process more or less complex depending on your specific situation. But this outline should provide you with the most robust process that you can pare down as needed.
When someone submits a proposal, what do you want them to include? Don’t ask for a bunch of boilerplate content if you don’t expect to read it. If all you want to see is a plan and a budget, cool. If you need to see work samples and employee bios, also cool. But, think about what you can feasibly read - and ask for that.
This outline could include:
If you think through these topics and spend an extra hour or two putting the document together, you’ll save a ton of time in the questions phase and also get better responses that will be more likely to meet your needs. Plus, all those potential partners will waste less time guessing and be able to deliver their best work, too. Everybody wins!